A summer camp with three hundred campers a week across eight weeks, a mid-summer incident that surfaced weaknesses in the intake waiver, and a return-to-camp window with parents asking questions. We rebuilt the waiver stack, the intake process, and the incident response before the next Monday.
A mid-summer camper injury, on any objective read a routine athletic incident with proper staff response, surfaced structural weaknesses in the waiver stack: no assumption of risk on age-appropriate categories, no medical-treatment consent, no photo release, no arbitration or venue provision, and no severability.
Return-to-camp week was five days out. Parents were asking questions. The insurance broker had asked to see the current waiver. It had not aged well.
We rebuilt the waiver stack in five days. New waiver-and-release, new assumption of risk sized to the specific activities run at camp, new medical-treatment consent tied to the on-site medical provider, new photo-release addressing social-media use, and clean arbitration and venue provisions with California-specific language. We built severability into every section.
We updated the incident-response protocol so the counselor-on-scene, the head of camp, and the parent-communication script all pointed at the same procedure. We rewrote the intake process so the waiver signature captured every consent by section rather than a single global signature.
We coordinated with the insurance broker to align the waiver stack with the policy the camp actually carried, and ran a return-to-camp communication so parents saw the updated paper before Monday, not after the next incident.
"One incident showed us the paper had drifted. Brandon got us back on it in a week."
— Director, Summer Sports Camp
A waiver that has never been tested feels fine. A waiver that gets tested by a real incident either holds or it doesn't, and there is no way to know which one you have until the moment you need it most. Six years is a long time in a camp's operational life, activities change, staffing changes, and consent language written for an earlier version of the program develops gaps nobody notices during a routine summer.
Parents do not need a perfect explanation of what happened. They need to see, quickly, that the camp took it seriously and tightened what needed tightening. A rebuilt waiver stack delivered before the next Monday says that more clearly than any conversation could.
We rebuild waiver stacks, intake processes, and incident-response protocols for youth camps and programs, and we move on the timeline the program actually needs, which is usually measured in days, not weeks.
Most engagements are flat fee, quoted before the work begins — and most matters resolve without litigation. Start with a free consultation.